Media materials are rented, by contract, for a specific occasion. If a film is to be open to more than just the students in a class, it must be rented for an "open showing" which allows for on-campus advertising and an audience larger than a class of students.
If a student will not be able to attend the scheduled showing, and you want to schedule a second showing, that must be arranged before the rental is ordered and made a part of the film or video rental contract. Many companies charge an extra fee to show a film or video a second time, even if it's for a single student from the original class.
Rented materials cannot be placed on reserve at the Media Library.
Rented materials cannot be shown in the Media Library for a student who may miss the original showing. The additional showing in a classroom must be scheduled through the AV office and added to the rental contract.
College facilities and equipment cannot be used to show media that have not been legally obtained for classroom or public showings. Videos that you have rented from a local video store such as Blockbuster do not constitute legally obtained copies for open showings. It is, however, permissible to use these videos for classroom showings.
SHOWING MEDIA LIBRARY MATERIALS
Films and videos owned by the Media Library are generally purchased for classroom use only.
These media cannot be used for a public showing and therefore cannot be advertised, even to the campus community.
Showings of these media cannot be opened to students outside your class.
In some cases, you can purchase a public performance license that will allow you to advertise a showing of a library item. Contact the AV Film Specialist for assistance.
USING MUSIC RECORD LIBRARY MATERIALS
The Record Library collection is a closed collection. Materials cannot be signed out without express consent of the Record Librarian.
If the Record Librarian grants permission and the material you want constitutes less than 10% of the total work, an audiocassette copy can be made for you by either the Record Library or the AV Department.
PROGRAMS RECORDED OFF-AIR
Broadcast programs may be taped off-air only by nonprofit educational institutions, for use in instruction and not for entertainment. A broadcast may be recorded and retained by the educational institution for a period of 45 calendar days after the recording date.
At the end of that period, the recording must be erased. Off-air recordings may be used once by a teacher, and can be repeated once for instructional reinforcement.
The showing must be in a classroom, and must take place within the first 10 consecutive school days.
A teacher must request a program be recorded. Programs cannot be recorded by the AV Department in anticipation of a request.
After the first 10 consecutive school days a tape may be used by a teacher only to review and determine whether or not to purchase the program.
All copies of off-air recordings must include the copyright notices displayed on the program.
FACULTY-OWNED VIDEOS
Videos purchased by you or by your department may be used by you in your classroom, but cannot be used for an open showing to students outside your class and cannot be advertised on campus.
Videos you have taped off-air at your home cannot be shown in the classroom. AV can make an off-air tape at your request, or it may be possible to rent or purchase a program through appropriate channels.
USE OF MEDIA BY GUEST LECTURERS
If a guest artist or lecturer brings audiovisual materials (film or video) for use in their program, we need to know that they have permission to use those items. We have a form for them to sign declaring such.
