Hamilton College - Office of the Registrar

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Transcripts

What is a Transcript?

The academic transcript is an official chronological listing of a student's coursework with grades, cumulative averages, major, minor, Commencement honors, birthdate, and ID number. It is a formal document requested for application to graduate and professional schools, and increasingly required by prospective employers. Students who plan to take an academic leave of absence to study at another U.S. institution or abroad, will be required to submit their Hamilton transcript as part of their formal application. Others may need to send their transcript to scholarship donors, and/or financial institutions to be eligible for aid.

Transcripts are maintained by the Registrar's Office and are kept permanently.

Signature Required

Transcripts are released only upon written request by the student. The Family Educational Rights and Privacy Act of 1974 (Federal law commonly referred to as the Buckley Law) requires that Registrars obtain the student's signature each time a transcript is requested. This requirement is not unique to Hamilton, and you will be required to submit a written request at all institutions you attend to obtain copies of your transcripts.

How can I get a copy of my Transcript?

Transcript Request Form - Print this Form and complete to request a copy of your transcript.

If you are ON CAMPUS, you may request a transcript by completing a "transcript request form". Forms can be printed from the link above or picked up outside the Registrar's Office.

If you are OFF CAMPUS, you may send the Registrar's Office a request for a transcript. Either print and complete the form found at the link above or write a letter indicating your full name, class year, and birthdate with the address(es) to which records should be mailed. Be sure to include your DEADLINES if they apply AND BE SURE TO SIGN ALL REQUESTS.

The Address is: Office of the Registrar 198 College Hill Road Clinton, NY 13323. You may also FAX your request to 315-859-4632.

How long will it take to process my request?

Transcript requests are processed in the order in which they are received. Please allow up to 10 working days if you are submitting your request between April 1 - November 1. More time may be needed for processing between November 1 - February 28. Transcripts will NOT be processed while you wait! Same day transcripts cannot be accommodated at this time. Please plan ahead when requesting a transcript.

Is there a charge to send a transcript?

There is no charge to have a transcript sent. Students pay a one time fee of $25.00 on their first semester tuition bill to cover the cost of all future transcript requests.

Questions:

Please call the Office at 315-859-4637

Question? Contact: Lisa Nassimos

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