College Events Calendar

Information for Schedulers

Adding a Single Web Site to an Event

The Speedbook has an option for adding a web site to the details of an event. Go to the Properties page of the event, select the Custom Attributes panel, then pick Web Site from the Attribute Label list. Enter the web site address in the File Name field and then click the Add button. The web site will now appear on a separate line in the Details box and will open in a new window when clicked.

Adding Additional Web Sites to an Event

Additional web sites can be added in the Description area of the event (the first panel in the Properties page). Copy the following line and paste it there:

Hamilton College

Now open up a browser and go to the web site you want. Copy the web site address from the top of the browser page and paste it in between the double quotes. Enter suitable text for the link and save the event.

Adding Images to an Event

Images can be added in the Description area of the event (the first panel in the Properties page). The picture should be no more than 800x600 pixels or else it will take up too much area on your event page. Please note that only images from the web can be uploaded. R25 will not accept photographs from your computer hard drive. Copy the following line and paste it in the Description panel of the Properties page:



Replace the URL above (leaving the quotations intact) with the complete web site and file name of the picture you wish to use. To name your photo for screen readers which cannot show images, put the text you wish to use in place of the word "Logo" (be sure to keep the quotations and final >) at the end of the line.

Adding Contacts to the Contacts Directory

Any scheduler can add contacts to the contacts directory if necessary. Most employees should be in the Contacts Directory already and any student who has made a web request will have a contact record also. In order to reduce the occurance of duplicates, however, please follow these simple steps:

1. Whenever you need to enter a contact (for example, the requestor for an event), please search for that person first, especially if they are any kind of Hamilton employee. You will notice the alphabetic index of contacts on the left of the Contacts Directory or in the Select Contacts window when adding contacts to events. People are listed by last name first.
   
   Sometimes it's tricky to know which part of a person's name is the last (family) name, but the person's e-mail address should help here. For example, Meredith Harper Bonham's e-mail is "mbonham" and she is in the directory under Bonham, Meredith Harper. Martine Guyot-Bender's e-mail is "mguyotb" and she is under Guyot-Bender, Martine. So e-mail addresses can be a big help when searching.
2. If you find that you need to create a contact record for someone, it would be really helpful to collect last name, first name, e-mail address (including the "@hamilton.edu") and to enter the WebViewer User Information.
   
   The WebViewer User Information area is on the first panel of the Edit Contact record, right under the First name/Last name area (in its own little box). What goes in here for the Username is the *first* part of the email address ("dreichle"). You can enter asterisks for the password and Confirm Password fields. These fields will be updated the next time the user makes a request from the Events Calendar, so it's OK for now to put in asterisks.

Accessing R25 via Citrix

Schedulers can access R25 while they are away from the office from any computer which has an Internet connection and a browser. Please see the attached instructions for getting set up with a Citrix account and how to log in to R25. One can do anything in R25 via Citrix which one can do from the office except for printing reports.
How to Access R25 via Citrix

Custom Web Reports

Default Layouts and Photo Status

RSS Feeds

Events-at-Hamilton
Events-at-Hamilton Test
Events-at-Hamilton Test2
Genesis Group
Genesis Group Test
Genesis Group Test2