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Audiovisual Services Duplication Policy

Audiovisual Services


Duplication Policy

Charges for Duplication Services

AVS does not accept cash or Transfer of Funds (paper) forms.
AVS will ask requesters for an account number. We submit billings monthly through the Business Office. If you have questions about this method of payment, please contact Tim Hicks (x4790) or Forrest Warner (x4076).
Students must pay for their copies in advance by writing a check, payable to Trustees of Hamilton College.


Billing Policies

  • For a new academic event that AVS is recording for you, up to 3 copies will be provided to the original requesting department at no charge; any copies above and beyond these 3 copies will be charged at the rates below
  • Copies made for additional requesters will be billed at the rates below
  • The first copy of a student's senior project will be given at no charge; all additional requests will be charged at the rates below
  • For media which must be shipped, a minimum $5.00 shipping and handling fee will be added

Prices for Copies

Type of copy
Any number of copies, each
Sets in multiple-disc cases
DVD or CD w/ case
Calculated on an individual basis
Mini-DV tape, 80min.


Mastering, Editing and Turnaround Time

  • Duplication (a straight copy made by AVS with no editing work involved) 1-10 copies take 2-3 working days; 10-50 copies take 3-5 working days; 50+ copies take 5-10 working days
  • Mastering footage (anything that must be edited to another format) take 5-10 working days
  • Major projects (dance performances, theater production, multiple camera events) requiring editing work may take 3 to 4 weeks to complete

Please Note

  • No media carrying a Copyright will be duplicated by AVS
  • AVS will copy from VHS, DVD, CD, and/or digital formats
  • AVS no longer provides duplication service for personal work
  • To purchase blank media, go to the College Store or Staples, etc.

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