Circulation & Reserves (Burke Library)
The services and policies mentioned on this page apply to Burke Library, the main library on campus. Because the branch libraries may have different policies, be sure to read the information provided for the specific library you intend to use (see the sidebar).
Contents
Reserves
Reserve Collection
The Reserve collection consists of course related readings, permanent departmental materials, magazines, newspapers, and a selection of heavily used Reference materials. Books on reserve are arranged in call number order, personal copies and photocopies are assigned a number when placed on reserve.
Students needing paper reserve materials must obtain the call number before the Circulation staff can retrieve the readings. The Reference librarians or Circulation staff are available to teach students how to use the online catalog to find the call numbers they need. If a librarian is not available, there are written instructions at the Reserve desk, or a Circulation staff member can help.
Non-Electronic Reserve Circulation Policy
- A patron MUST present a Hamilton College I.D. to check out a reserve reading. No other form of I.D. is accepted. I.D.'s are non-transferrable. The owner of the I.D. will be held responsible for lost or overdue reserve fines.
- Reserve readings circulate for two hours unless otherwise stipulated by the faculty who placed the item on reserve.
- ONLY orange banded materials may be checked out 2 hours before the library closes and are due back within one hour after the library opens the next day.
- A student may only check out one reserve item at a time.
Reserve Fine Policy
Due to the importance of reserve materials to classroom teaching, and the necessity of allowing all students in a class to use the items, reserves must returned on time. Reserve fines accrue at the rate of $1.00 per hour. Unlike other overdues, there is no overdue notice to remind the student that he has an overdue reserve, although we will send reminder notes, or call for it's return. Once the item has been checked in, the overdue fine will be added to the paton's record.
Non-Course related reserves
- Current newspapers are shelved behind the Circulation desk. Newspapers may be read in the library only, and may not be taken from the building.
- Popular current journals are also shelved at Circulation. Like the newspapers, they circulate for two hours, and may not be checked out.
Borrowing Policies
Students
Hamilton College students may borrow an unlimited number of books for the semester. All books are due on the last day of final exams. The library may recall a book after fourteen days if requested by another patron. Books that have been recalled may not be renewed. The College I.D. serves as the borrower's library card. Cards are non-transferrable to other patrons. The owner of the card will be held responsible for any lost, overdue or damaged books charged out in his name.
Fines
Books returned after the last day of final exams, are subject to a fine of $.20 per day to a maximum of $40.00 per book. After the book has been overdue for 80 days, the system will add this fine as a replacement charge to the patron's record, and it will not be refunded if the book is returned. The student will be billed for the book(s) by the College Business Office.
During the time between when the book becomes overdue and the billing letter is sent, a patron receives 7 overdue notices. The first notice is sent on the day after the due date. The second notice and all subsequent notices, are sent in 10 day intervals.
Recalls
Students who fail to return books which have been recalled by the date indicated in the recall letter, will be fined $5.00 per day up to the maximum of $40.00. The book then is considered overdue and the student will be billed as described above.
Damaged Books
Damaged books will be replaced and the borrower will be charged $40.00 per book to pay for the replacement.
Faculty, Administrators and Staff
Faculty, Administrators and Staff may check out an unlimited number of books, all of which must be returned or renewed before the last day of exams each semester. Books checked out following the end of the spring term are due September 1. If a book is 80 days overdue, it will be declared missing, and replaced. The borrower's departmental library book budget will be charged for the replacement.
Spouses and Children of College Employees, and Alumni
Spouses and children of college employees and Alumni have the same borrowing privileges as college employees, and may borrow up to 50 books. Fines for overdue books and recalls are the same as those for Hamilton students.
Area Residents, Area College Students and Summer Programs
Area residents, area college students and most summer program participants may check out up to 20 books for a period of 28 days. Books may be renewed twice. These patrons may not recall a book from another borrower. Fines are assessed at $.50 per day per book up to the maximum of $40.00 per book. Recalls are fined at $5.00 per day per book up to the maximum ($40.00).
Recall Policy
Any item except a reserve, can be recalled after a patron has had it checked out for at least two weeks.
Reserve recalls may be placed at any time and are due in 5 days. The item does not have to be checked for two weeks as with non-reserve items.
If recalled books are not returned by the date specified in the letter, a late fine of $5.00 per day will accrue to a total of $40.00.
WHO MAY PLACE RECALLS:
Recalls may be placed by students, faculty, staff and administrators. Recalls are not placed for area college students, such as Colgate students or community borrowers.
Holds Policy
Holds may be placed on an item that is missing or overdue, or for any other reason that the book cannot be recalled, or the patron doesn't want to place a recall at that time. This is done so that the requesting patron may receive notice that the item has been returned or replaced. A hold may be placed only by a Circulation Staff member at the Circulation Desk.
Staff
Carolyn Carpan, Director of Public Services
E-Mail: ccarpan@hamilton.edu
Telephone: (315) 859-4485
Elizabeth Brotherton, Circulation Assistant
E-Mail: ebrother@hamilton.edu
Telephone: (315) 859-4479
Phillip Gisondi, Circulation Assistant
E-Mail: pgisondi@hamilton.edu
Telephone: (315) 859-4479
Linda Hodinger, Public Services Assistant
E-Mail: lhodinge@hamilton.edu
Telephone: (315) 859-4496
Cynthia McKelvey, Circulation Assistant
E-Mail: cmckelve@hamilton.edu
Telephone: (315) 859-4479
Katrina Schell, Circulation Assistant
E-Mail: kschell@hamilton.edu
Telephone: (315) 859-4479
Kari Szymanski, Circulation Supervisor
E-Mail: kszymans@hamilton.edu
Telephone: (315) 859-4479
(Reviewed: August 7, 2008)
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