Timeline & Steps for Applicants
Applying to Dental School
Well in advance of the application cycle, prospective applicants to dental school should determine when to take the DAT. The DAT should ideally be taken 3 months in advance of when you plan to submit your application and no later than August of the year you plan to apply. Applicants should refer to the ADEA GoDental web page on the DAT.
Registration Information will be sent in an email
The workshop will review/discuss:
the timeline and process for applying to medical school
the documents required to obtain a Committee Letter
letters of recommendation
A Committee Letter is a letter authored by a pre-health committee or pre-health advisor and intended to represent your institution’s evaluation of you. At Hamilton, the Committee Letter is a detailed narrative of your path to a career in medicine written by Health professions advisor and edited by the Health Professions Advisory Committee. It is combined with your other letters of recommendation (LOR’s). Although not required for admission to medical school, medical schools prefer to receive a Committee Letter so it is a benefit to you. In fact, they will become suspicious if an applicant doesn’t submit such a letter when his/her school offers this service.
As part of the dental school application process, you will need to solicit letters of recommendation (LORs). Serving as an outside endorsement of your candidacy, a LOR is a letter in which the author will assess your qualities, characteristics, and capabilities as they pertain to dental school. Ideally, a LOR will demonstrate to the admissions committees that you possess the traits and core competencies that they look for in a future dentist.
LOR's will be collected by and stored in veCollect. Those applying for admission to dental school in 2024 will need to create an account (paid for by the Health Professions office) by December 1, 2022 (more information below.) Applicants should confirm writers' willingness to support them before listing your evaluators. For tips on soliciting letters of recommendation, visit our Letters of Recommendation Page.
The Declaration of Intent is a Qualtrics form that notifies the Health Professions Advising office of your intent to apply to medical school and provides the office with basic identifying information. Complete this form no later than December 1st, 2022. Re-applicants from prior application cycles should submit a new Declaration of Intent by February 1st, 2023.
Submit Release of Information/Confidentiality Waiver
The Release of Information/confidentiality waiver (found within the Declaration of Intent Qualtrics form) allows Leslie Bell and the Health Professions Advisory Committee to contact the Dean’s Office in order to determine if there are any sanctions that have been brought against you during your time at Hamilton as well as waives your right to view any letters written on your behalf. While you legally have the right to view any letters written on your behalf, it is best to waive this right for several reasons. Medical schools are wary of applicants who feel they need to see their LORs. Failure to waive this right creates the impression that your LORs may not be candid assessments of your candidacy and that you may have "censored" your letters by including only those that paint a very positive picture of you. Admissions committees want to have assurance that they are receiving a complete, unedited picture of you from those who wrote your LORs, so it is best to remove any appearance of you having a hand in what they say. From the medical schools' perspective, therefore, it is preferable that you have a closed file and that your letters be confidential.
All applicants, including those with letters currently on file at the Health Professions Advising office, must create an account on veCollect.
- Watch the video about registering for an account
- Register for veCollect access
- Select your state from the dropdown
- Select Hamilton College from the dropdown.
- Enter the required authorization code sent in an email in November. If you did not receive this email, contact Cheney Cronin in the Health Professions Advising office at firstname.lastname@example.org for the code.
- Complete the registration form, choosing a login and password, to create your account. You will receive an email that includes a link to activate your account and takes you to the Applicant "dashboard".
- On the Applicant dashboard, read the detailed instructions under the "For Applicants" tab in order to understand the steps involved in requesting letters of recommendation (LOR's) .
Generate Letter Requests in veCollect
- Applicants will be responsible for generating letter requests and monitoring the receipt of letters in their file.
- Letters of recommendation are due by April 1. Candidates' materials will be presented to the Health Professions Advisory Committee (HPAC) in the order in which files are completed. We strongly recommend generating letter requests, especially those for faculty, in December so that they can use winter break to write. Check your account frequently to monitor receipt of letters as you may need to follow up with evaluators whose letters have not been submitted.
- Applicants who wish to request an LOR for a later date may do so (e.g. from a supervisor at a new job or from a professor who is just getting to know you.) However, note that candidates will not be presented to the Health Professions Advising Committee until their files are complete (all LORs and other documents received, and DAT taken).
- Some recommenders may be difficult to reach or may need reminders to submit their letters; starting early is the key to success.
- Files must be complete by May 1, 2023 in order to receive a Committee Letter. A completed file consists of all LORs, your Self-Assessment, personal statement, resume, and the Interview for Committee Letter.
You do not need to provide a Hamilton transcript to the HPAC as these will be provided by the Registrar. However, if you have completed relevant course work at other post-secondary institutions (e.g. summer classes, post-bac programs, Master's degrees), you will need to request that transcripts from those institutions be sent to Cheney Cronin, Assistant Director, Health Professions Advising, at email@example.com. Transcripts should be received by March 1, 2023 to complete your file.
Applicants taking classes through May 2023 should notify the Health Professions Advising Office that a transcript will be forthcoming. Unofficial transcripts, if you have them, are also acceptable. Note: when you complete your application to dental school on AADSAS/TMDSAS, you will be responsible for requesting transcripts from all secondary institutions you have attended as well as some study abroad programs.
A draft of your personal statement is due to the HPAC on March 1, 2022. It will be reviewed with the rest of your materials.
It is strongly recommended that you receive and incorporate feedback from several sources, both personal and professional, to craft your final essay. For professional reviews, appointments can be made with Career Center advisors via Handshake and the Health Professions Advisor via Google Calendar. Current students are also encouraged to take advantage of the Writing Center.
You will be sent the Applicant Self Assessment and the Work and Activities sheets to complete either after you attend the "How to Apply" workshop or submit the Declaration of Intent.
You will also need to submit a Resumé and a draft of your Personal Statement.
Send these documents to your veCollect account by March 1, 2023; instructions for sending documents to your account will be included with the Self Assessment. Reflecting and writing about your experiences should help you prepare answers for your application. Please save the uploaded materials with the type of document and your last name filename: (LastName_Self-Assessment), (LastName_Personal Statement).
Once you have submitted all of your documents you will be able to sign up for an interview with the Health Professions Advisor.
The purpose is to become better acquainted with you, including your academic accomplishments, core competencies, and the experiences that have confirmed and prepared you for a career in dentistry (as outlined in your Self-Assessment) as well as your readiness to apply in this application cycle. Notes from the interview will be shared with all HPAC members, along with the documents and letters submitted to veCollect, and your transcript(s). This information will be used to write a comprehensive Committee Letter that will be sent along with your Letters of Recommendation to the dental schools to which you are applying.
Interviews with current students will be conducted in person; interviews with alumni will be conducted by Zoom; allow one hour.
Alumni: interviews will be conducted during normal business hours (some lunch times have been reserved).
All LORs will be due in veCollect by this date.
It will be your responsibility to monitor your account in veCollect regarding the receipt of your letters, and to contact reference writers who have not yet submitted them. Often a phone call is the best way to touch base with your writer regarding the status of your letter.
The ADEA AADSAS is a centralized application service that enables applicant to submit one standardized online application to any participating dental school (all U.S. dental schools and one Canadian dental school participate in ADEA AADSAS). Texas residents who wish to apply to in-state dental schools must use the Texas Medical and Dental Schools Application Service (TMDSAS) at www.tmdsas.com. Texas residents must use ADEA AADSAS to apply to out-of-state schools. Out-of-state residents applying to Texas schools may apply through ADEA AADSAS.
Though the ADEA AADSAS application does not open until mid-May, complete instructions are typically posted on ADEA GoDental in late March. It is strongly recommended that you read through all of the application instructions before completing the application in June. Now is also a good time to identify schools to which you plan to apply and to research each school’s requirements in terms of required/recommended courses and any supplemental materials.
In mid-May, plan to participate in the ADEA AADSAS “Prep Day Virtual Fair” to speak with ADEA AADSAS staff about application questions.
To aid in course entry, it is recommended that you request that an official transcript from the registrar of every college/university you have attended be sent to you in advance of completing the application.
The AADSAS application will allow you three weeks to work on and refine your application information after it open in mid- May before you can submit. In preparation, refer to ADEA GoDental for information, resources, and important dates. Refer to the yearly ADEA AADSAS application instructions when they become available in early February.
Because many schools have a rolling admissions cycle, submitting your application in June or July will maximize your chances of being considered for an interview.
In order for your application to be processed, ADEA AADSAS must receive official transcripts from all colleges/universities attended. You will need to complete and send a Transcript Request Form to the registrar of each college/university attended as this form must be attached to your official transcript(s) when sent by the registrar(s) to ADEA AADSAS.
Dental schools may require supplemental information in addition to your complete ADEA AADSAS application. To ensure all the necessary requirements have been completed, review each school’s website and the supplemental table in the application.
Many Dental schools are still conducting virtual interviews but you will see a mix of in person and virtual in this application cycle.
Schedule an interview preparation appointment with the Health Professions Advisor through Google Calendar or your assigned career advisor by calling the Career Center at (315) 859-4346 or by emailing your advisor directly.
Mock interviews will be conducted via Zoom for alumni and either in person or via Zoom for current students.
Director of Health Professions Advising