All submissions to the Hamilton College IRB must include the components detailed below. Please follow directions carefully to ensure timely review of your proposal.
  1. A single PDF document containing the items below:
    • IRB proposal form (be sure to include your signature - and, for students, your faculty supervisor’s signature - on the final assurance page)
    • Your CITI Certificate of Completion (instructions for getting set up in CITI). Note that we need a copy of your certificate with each submission, so even if you’ve already sent us a copy with a prior proposal, we need it for this one, too.
    • Consent form(s) for participants (in most cases). If you are working with minors you will also need to submit an assent form or protocol.
    • Copy of survey, interview questions, experimental stimuli, recruitment materials, etc. (i.e., any information shown to participants)
    • Debriefing statement (if deception was used)
  2. A completed IRB submission summary (in .xlxs format as a second file; do not append to the PDF described above)

Completed applications should be submitted to iboard@hamilton.edu.


Applications should be submitted at least two weeks before you plan to begin data collection. Applications with incomplete information will be returned to the researcher(s) for revision prior to review. In most circumstances, decisions regarding applications with complete information are made within two weeks. However, researchers whose proposals require full board review (e.g., those that involve vulnerable populations or deception) should also note the deadlines outlined below. Start early and plan ahead!

When classes are in session, the Hamilton College IRB convenes bimonthly. Meetings normally take place in the second and fourth weeks of each month. Protocols that require full board review must be submitted by the 1st or 15th of the month in order to be reviewed at the following meeting. During breaks, protocols that require full board review are handled on a rolling basis and responses could take longer than two weeks.


If you need assistance combining all of your components into one doc, contact the Help Desk (315-859-4181).

If you have any questions about the IRB or the application process, email iboard@hamilton.edu.

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