Pre-Assign Process

Types of Mid-Year Pre-Assignments

• Accommodation/Medical Pre-Assignment
• Pre-Assignments to Vacant Spaces in multiple-person rooms, suites or apartments where at least one roommate will be remaining from the fall semester

Accommodation/Medical Pre-Assigns

This process allows students with approved medical and/or religious needs that severely limit the places they can live on campus to obtain housing that suits their needs. In order to apply for this type of housing students must complete the Medical Pre-Assign paperwork found on the Community Living website. Applications will be reviewed by the Accommodations Committee in order to reach an informed and fair decision. Students will be notified on the results of this application on a rolling basis. Where possible, students whose applications are accepted will be offered spaces that meet their needs to select from. NOTE: Submitting a request for medical accommodation does not guarantee approval.

Pre-Assigns to Vacant Spaces

Spaces eligible for this housing selection process include:

• A space within a double, triple, or quad where at least one current resident of that room will remain housed there for the spring semester.
• A space within an apartment where at least one current resident of that apartment will remain housed there for the spring semester.
• A space within a non-CA 6-person suite where at least one current resident of that suite will remain housed there for the spring semester.

Pre-assignments are not allowed for any single rooms not included within the parameters above. Singles that are being vacated outside of suites and apartments may not be selected through the pre-assign process. Rooms, apartments and suites that will be completely vacated may not be selected through the pre-assign process.

Students with vacancies should be aware that the space in their room/suite/apartment will be made available in the mid-year housing selection if it is not filled prior to that date.  Our hope is that this pre-assign process will allow students to select their roommates, rather than leaving the space open during the housing selection, at which point it will be available to any student who is assigned there.

Students eligible for this housing selection process include:

• Students who participated in Fall 2026 Semester Study Abroad and are returning for the Spring 2027 Semester
• Students who declared a medical, academic, or personal leave of absence for the Fall 2026 semester who have set up with the College to officially return for the Spring 2027 semester
• Students who are currently living on the 3rd floor of Dunham Hall and have been approved to move for the Spring 2027 semester

How to Make a Pre-Assignment Request

If you have an anticipated vacancy in your room/suite/apartment for the spring semester, and know someone eligible for the pre-assign process, contact them and discuss the option. If everyone involved agrees then do the following:

• A student currently assigned to the space and returning for the spring semester should email tsherman@hamilton.edu and copy all other current residents of the room/suite/apartment who will also be returning in the spring. In that message, please indicate which student(s) you would like to add to the space, and specify the intended room placement if there are multiple vacancies. Please copy them as well. All spring residents must agree to the proposed addition(s). 
• Once we have received the required email, we will verify that the student(s) and spaces requested are eligible to be pre-assigned. If they are, we will make the assignments and a confirmation email will be sent out to all involved.

The deadline for pre-assignment requests for Spring 2027 is November 20th.