Summer 2024 Policies
Policies and application information have been updated for summer 2024. Please review all policies prior to submitting your application or intent to apply. There is important information below so please send any questions to firstname.lastname@example.org.
Application/Intent to Apply Form
- Students must have a secured opportunity in order to apply for funding, but students who have not yet secured an opportunity should submit an intent to apply. An intent to apply is not required but is encouraged, so we have a sense of how many applicants we may have. Also, we will use your intent to apply to send you opportunities based on your interests and provide support to help you with your search. Intents to apply need to be submitted by April 1. While there is no set deadline for securing an opportunity, we will review applications and award eligible students for as long as funds remain. A notice will be sent when we are unable to fund more students. No retroactive funding will be issued. Students must apply prior to starting the opportunity.
- Students on financial aid may be eligible for an additional supplemental stipend. Those students will not need to submit any further documentation. The committee will review all eligible applicants. If awarded, the supplemental amount will be distributed when all required final reports are submitted at the end of the summer/opportunity.
- Funding is available to first-years, sophomores, and juniors. We do not provide funding for graduating seniors.
- Students are eligible to receive funding more than once during their time at Hamilton College as long as there are available funds. However, students who have not received funding will be prioritized.
- Opportunities (including remote) must take place after classes have ended and conclude by the time classes resume in August. The funding period will be between May 20 and August 16. You may be funded for a maximum of 12 weeks, and we will not approve or include weeks/hours that occur during the academic year. The committee will not accept applications or additional requests for funding after the funding period or once the internship has concluded.
- Students cannot receive funding to work for a family business or be supervised by a family member or other person sharing a significant relationship with the student.
- International restrictions: If you are considering international opportunities, the college does not allow travel to State Department Level 4 destinations. The committee will review international opportunities for any travel restrictions regarding terrorism, civil unrest, or country-specific COVID-19 restrictions prior to approval.
- Students are not eligible for funding while on personal leave from the college during the spring before or fall following the funding period. Students participating in college-approved off-campus study still qualify (e.g. abroad programs). If you are unsure, please email email@example.com
- Funding cannot be provided for Hamilton College’s on-campus research projects or departmental positions. Additionally, students can only accept one form of funding. Example: A student who has accepted an Emerson grant or Levitt funding is not eligible to receive internship funding or participate in both opportunities.
- Unpaid or minimally paid: examples of minimally paid internships include stipends or hourly wages that do not sufficiently cover cost-of-living expenses. Wages, stipends, or other forms of compensation must be included in your application and will be verified with your internship contact. The committee may deduct any compensation from the potential award. Students may receive “gap” funding if the compensation does not exceed the award amount. Internship Funding is intended to assist with cost-of-living expenses only (e.g. housing, food, transportation, moving expenses, internet, utilities, required uniform) and is not intended to provide an income. While we do not require students to provide a detailed budget or receipts, students are expected to use their funding to offset their cost-of-living expenses throughout their experience. Tips: get a roommate, pack your lunch, carpool/rideshare, etc.
- Proposals to participate in a tuition-based or fee-based program will be considered only if there is an internship component to the program that meets our hourly requirements. Summer Internship Funding can be offered to cover those expenses related to the internship component of such a program, including transportation, training, housing, and food.
- The organization must provide supervision and training, and provide exposure to a career field of interest.
- All applicants are required to provide an employer confirmation form from their internship contact. The Google form is included in the application. No funds will be distributed without the appropriate confirmation. This form must be submitted by the employer. Any forms completed by the student will be rejected.
- Requirements for opportunities that are remote or commuting from home:
- The organization must provide supervision and training.
- The minimum number of hours for remote opportunities or commuting from home is 240 hours over a minimum of 6 weeks.
- Total stipends can range from $1200-$2400 depending on the number of weeks/hours and if there is compensation.
- Requirements for opportunities away from home/in a location that requires moving to another city or not commutable from your home address:
- The organization must provide supervision and training.
- The minimum number of hours for opportunities away from home is 240 hours. Opportunities can be arranged in a variety of ways:
- A combination of 2 or more internships.
- Work fewer hours per week for a greater number of weeks
- Work more hours per week for a shorter period
- Total stipends can range from $3000-$6000 depending on the number of weeks/hours and whether you receive a stipend or compensation for your work.
The following timeline is to serve as a general guide for the selection process. We receive hundreds of applications each year and give each application the same attention in order to consider as many students as possible. Review, notifications, and decisions will be made on a rolling basis. Therefore, we request your patience throughout the process.
February 1: The application process opens. Students must submit their application or intent to apply. Students can update their intent to apply once their opportunity is secured.
March 27: Application review begins. The committee will review all submitted applications to this point. The process will continue as long as funds are available. We will make an announcement if we need to close applications.
April 10: The notification process begins. Applicants will receive a notice of:
- Award - Will include funding contract and amount.
- Declined - The most common reasons for a declined application are not enough hours, compensation exceeding the award amount, opportunity not aligning with the policies, or the opportunity is with an on-campus department/research. For summer 2024, students may be declined if funds have been depleted before the time you secure an opportunity.
The Internship Funding Committee uses a standardized system for prioritizing applicants. The following factors are considered when reviewing applications (updated for summer 2024).
- Financial need - Financial aid levels are obtained from the Financial Aid office. We assess extenuating circumstances if they are not reflected in an applicant’s reported financial aid level. The Financial Aid office provides the committee with an aid level: 3=high, 2=medium, 1=low, 0=none. We do not review aid documents such as guardians’ taxes, scholarships, etc.
- Class year
- Whether a student has received funding in previous years. We will fund a student multiple times as long as funds are available. However, we will prioritize a student who has not received funding yet.
Please see our FAQ section for answers to commonly asked questions. All inquiries must be sent to firstname.lastname@example.org.
Other Funding FAQ’s
Funds are distributed via Accounts Payable direct deposit (different from payroll direct deposit). Instructions can be found on the Accounts Payable webpage. Students do not have to re-register if they have received funds in the past.
You can expect to see the direct deposit around two weeks after we receive the signed contract.
Note: A paper check will be mailed to your home address on record if you do not register for Accounts Payable direct deposit.
The funding you are receiving is to assist you in pursuing your summer internship with the primary purpose to further your personal education and training. The funding is not part of the regular curriculum and is not associated with obtaining your degree from Hamilton College.
This funding may be considered taxable income if you are a U.S. Citizen or Resident Alien. This funding is excluded from gross income only if you are a candidate for a degree at an eligible educational institution and if the funds are used for qualified tuition and related expenses (not including room and board).
If you are a U.S. Citizen or Resident Alien, Hamilton College will not report your funding on a Form 1099 or a Form W-2, nor withhold any amount towards the payment of federal, state, or local income taxes. You may or may not have taxes due depending on your other income, tax withholding, and filing status. For more information, U.S. Citizens and Resident Aliens may wish to refer to IRS Publication 970 “Tax Benefits for Education” which is available at https://www.irs.gov/pub/irs-pdf/p970.pdf.
If you are a Nonresident Alien for tax purposes, Hamilton College is required to report your funding on Form 1042-S. Unless you are eligible for tax treaty benefits and claim them using the College’s Glacier tax software, the College is required to withhold 14% of your scholarship/fellowship payment and forward to the IRS as your tax payment. Nonresident Aliens are required to report such scholarship/fellowship on a 1040-NR. More information is available by reviewing IRS Publication 519 “U.S. Tax Guide for Aliens” available at https://www.irs.gov/pub/irs-pdf/p519.pdf.
Any questions regarding tax information should be referred to the business office:
Non-Resident Aliens should contact Amanda Gleasman at email@example.com
US Citizens & Resident Aliens should contact Gary Carrock at firstname.lastname@example.org
All recipients are required to complete a contract, submit a mid-way progress report, end of internship self-reflection report, and supervisor report. These reports are intended for the student to reflect and set goals for their opportunity. We find the reports are just as valuable to a student to assess the things they did not like about an industry or internship as much as what they enjoyed. The supervisor report form must be forwarded to your internship contact. We use the report to confirm that the internship was completed as anticipated and address any concerns, if any.
No. Since the funding is a cost-of-living stipend (not based on an hourly wage), students are not required to submit receipts or other budgetary documentation. The funding is calculated in order for students to manage expenses such as food costs, transportation, rent, utilities, etc. We evaluate standard cost-of-living expenses and utilize a tiered funding model to determine the maximum amount we are able to offer.
Awarded students can use this budget form as a resource for determining how to best utilize the funds. You can also talk to your career advisor about budgeting options.
If you feel the amount of the award is not enough to sufficiently cover cost-of-living expenses, please contact the committee immediately so we can properly review your award. We perform an annual review of standard cost-of-living expenses, inflation, and other factors to be sure we are offering sufficient awards. Our goal is to fund as many students as possible.
Many students have not had to create a budget before. Students can use this budget form as a resource for determining how to best utilize the funds. Your assigned career advisor can also assist with budgeting resources and advice.
While uncommon, students occasionally experience difficult work environments, personal issues, or even fraudulent situations during their experiences. We strongly encourage any student who is not sure how to manage a particular experience to reach out to the funding committee or to their assigned career advisor.
Remember, the Career Center will never share your personal or Hamilton email credentials with an outside company. Never provide information such as your birthdate, social security number or banking information with any outside source. If you receive an email or think you may be involved in fraudulent activity that you just are not quite sure about, report it immediately to the Career Center and to the Hamilton College LITS department at email@example.com.
Recipients will be matched to the appropriate funds by the selection committee. A list of available funds is listed below. The assigned fund will be indicated on the recipient's contract and recipients will be able to write a thank-you message in the final reflection report at the end of the summer.
The Joseph F. Anderson '44 Internship Fund
The Hamilton College Internship Fund
The Class of 1965 Career Center Innovation Fund
Summer Internship Support Fund
The recipient(s) must be on financial aid.
The Class of 2006 Internship Fund
Scott Stephen Morris '86 Internship Fund
The Allen Family Internship Fund
Class of 1964 Internship Fund
Christie Bell Vilsack K '72 Internship Award
Jeffrey H. Long '05 Internship Award
The Teles Family and Goldman Sach Gives Internship Fund
The Jerome Gottlieb '64 Internship Fund
Sports and entertainment industry
The Jeffery Fund Science Internship
The Monica Odening ‘05 Student Internship & Research Fund in Mathematics
George & Martha Darcy Internship Support Fund
Communications, advertising, PR, writing
Kevin W. Kennedy '70 Internship Fund for the Arts
Katharine C. Eckman ’09 Internship Fund
Public policy or animal welfare or Children/child psychology
Eleanor Walsh Wertimer Internship Fund
Sandra Solomon Summer Internship Fund
The COOP Summer Internship Fund
Summer internship in the local community. This fund is coordinated through the COOP Service office.
Diversity & Social Justice Project Fund
The Richard and Patsy Couper Grant
Museums and libraries.
The Frank K. Lorenz Career Exploration Fund
Writing and journalism, broadly defined.
The David K. Nichols '77 NYC Internship Fund
The Castelblanco Engelhardt Internship Fund
2023 Funding Recipients
From real estate to art museums to physical therapy, our students were able to participate in a variety of opportunities. See our list of recipients and what they were able to do with the help of internship funding.