An Apostille is an authentication of a public document exchanged between participating nations. Students and alumni traveling overseas for work or school may be asked to provide diplomas and/or transcripts through this process.

Educational documents submitted to the New York Department of State for an Apostille must first be certified by an official at the educational institution attesting that the document is an official record or a true copy of the original document. The official’s signature then must be notarized by at notary public. The notary public’s signature must then be certified by the County Clerk in the county where the notary public is qualified.

To begin the authentication process, please send your diploma along with a copy of your original diploma to the Registrar’s office at Hamilton College. We will complete our verification process and return to the requestor. If you need to have a transcript authenticated, please complete the Transcript Request form located on the Registrar’s home page requesting that it be authenticated by the Registrar.

If you need to request a replacement diploma, please complete the request form located on our home page. The turnaround time for delivery to the Registrar’s office is approximately 4 weeks.

It is the requestor’s responsibility to complete the process by submitting the materials to the Oneida County Clerk’s office. There is a fee charged per Issue Certificate of Authentication. Please go to their website for instructions and fees for submitting documents.

Once the materials have been authenticated by the County Clerk, documents must then be sent to the NYS Department of State. Please go to their website for instructions and fees for submitting documents for the Certificate of Authentication. Be sure to complete the Apostille/Certificate of Authentication Request Form (found on the NYS Department of State link) and include it with your materials. It is the requestor’s responsibility to submit the documents to the NYS Department of State.

Please feel free to contact the Registrar’s office if you have any questions.

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