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Transcript Request


office of the registrar


Due to staff working remotely, transcripts are only available electronically through Parchment. There is  a $3.00 electronic delivery fee. Electronic versions are only available for those who graduated or attended from 1994 to the present. If you attended Hamilton or Kirkland College prior to 1994, please be advised that your request will be delayed due to our staff working remotely. You must complete a Transcript Request Form and submit to regofc@hamilton.edu to receive a paper copy.

Electronic Copy
If you attended after 1994, you can use the E-Transcript site to order a copy of your transcript. There is a $3 convenience fee to use this service and payment with a credit card must be made at the time of order. To request an e-transcript you must first create a new account. Once you have an account, you can request additional e-transcripts.

Order E-Transcript: Parchment
 

Paper Copy
Use the Transcript Request Form to receive a paper copy of your transcript. You can type your information into this form, print, sign and return to the Registrar's Office.

If you are OFF CAMPUS, you may send the Registrar's Office a request for a transcript. Either complete the form or write a letter indicating your full name, class year and birthdate with the address(es) to which records should be mailed. Be sure to include your deadlines if they apply AND BE SURE TO SIGN ALL REQUESTS.

Mail, fax or email a scanned copy of the form (with your written signature) to:

Office of the Registrar
198 College Hill Road
Clinton, NY 13323

Fax: 315-859-4632
regofc@hamilton.edu


Signature Required

Transcripts are released only upon written request by the student. The Family Educational Rights and Privacy Act of 1974 (commonly referred to as the Buckley Law) requires that registrars obtain the student's signature each time a transcript is requested. This requirement is not unique to Hamilton, and you will be required to submit a written request or electronic verification at all institutions you attend to obtain copies of your transcripts.

Additional Information

  • AMCAS will accept electronic transcripts from Hamilton College. You must enter AMCAS when asked where to deliver your transcript. You must have your AAMC ID and AAMC Transcript ID to request an electronic transcript for AMCAS.
  • NOTE: Please use either Mozilla Firefox or Google Chrome as your browser

Frequently Asked Questions

What is a transcript?

The academic transcript is an official chronological listing of a student's coursework with grades, cumulative averages, major, minor, Commencement honors, birthdate, and ID number. It is a formal document requested for application to graduate and professional schools, and increasingly required by prospective employers. Students who plan to take an academic leave of absence to study at another U.S. institution or abroad, will be required to submit their Hamilton transcript as part of their formal application. Others may need to send their transcript to scholarship donors, and/or financial institutions to be eligible for aid.

Transcripts are maintained by the Registrar's Office and are kept permanently.

How long will it take to process my request?

Transcript requests are processed in the order in which they are received. Please allow up to 10 working days if you are submitting your request between April 1 - November 1. More time may be needed for processing between November 1 - February 28. Transcripts will NOT be processed while you wait! Same day transcripts cannot be accommodated at this time. Please plan ahead when requesting a transcript.

Is there a charge to send a transcript?

There is no charge to have a transcript sent. If you would like to request to have a transcript delivered electronically, you will be required to pay a $3 convenience fee to use the ordering system.

What is the format of the transcript?

Transcripts are printed on a security paper with the Registrar's signature imprinted on the paper. There is no Unofficial transcript, all requests come on the security paper and are processed the same way. Electronic Transcripts are sent with a Blue Ribbon Certification to verify the authenticity of the document.

Key Dates
Important Deadlines

Key Dates


Sept. 30: last day to exercise credit/no credit option
Sept. 30: last day to drop a course
Oct. 7.: last day to declare leave of absence for spring 2021
Nov. 24: classes end
Nov. 30-Dec. 4: final exams

Contact Information


Registrar's Office

Elihu Root House
198 College Hill Road
Clinton, NY 13323

Mon.-Fri.: 8:30 a.m.-4:30 p.m.
315-859-4637 315-859-4632 regofc@hamilton.edu
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