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Legacy Object Codes and Their Use in Workday

In Workday, most legacy object codes— previously used to classify and track financial transactions— have been brought over. These codes help classify expenses or revenue in budgeting, procurement, and reporting processes.

  • Object Code: A numeric code used in the legacy system to categorize financial transactions, now redefined in Workday for either spend or revenue tracking.
  • Spend Category: In Workday, this replaces object codes for procurement transactions, helping categorize purchases, track assets, and manage spending.
  • Expense Item: Used in Workday for expense reports, this represents specific types of expenses (e.g., travel, supplies) and can be searched using the last four digits of the old object code.

Many object codes are now used as Spend Categories to categorize expenses, while others are now used as Revenue Categories to classify deposits.

When completing procurement tasks or submitting expense reports, you will select the appropriate Spend Category or Expense Item. If you're familiar with the legacy object codes, you can search for these by using the last four digits of the old code.

48xx P P & E   48xx P P & E
4801 Art Acquisitions   4826 Buildings
4802 Recataloguing   4827 Land Improvement
4803 Periodicals   4840 Software
4804 Binding   4841 Hardware
4805 Books   4850 Interest
4806 Conservation Expenses   4851 Principal
4807 Land   4853 Service Charge
4810 Fitness Center Equipment   4854 Depreciation/Accretion
4820 Minor Equipment   4855 Premium/Discount Amortization
4825 Equipment   4856 Issue Costs Amortization

 

49xx Programs & Oddments   49xx Programs & Oddments
4900 Summer Contracted Operations   4946 Outreach Adventure
4901 Non-Employee Stipends   4947 Exploration Adventure
4902 Sister Friends   4950 Campus Wide Surveys
4904 Alternative Break Funding   4954 Cable TV
4905 Tournaments   4955 Northside Programs
4907 Awards/Plaques/Memorials   4956 Southside Programs
4908 Mementos   4960 Post Season Tournaments
4910 Prizes & Awards   4961 Post Season Tourn. Receipts
4912 Exchange Fellow   4964 MSA
4914 Remedial Development Program   4965 RA Staff Training & Development
4915 General/Emergency Fund   4968 Volunteer Service Programs
4918 Special Events/Programs   4969 Christian Fellowship
4920 Funding   4971 Programming
4921 Receipts   4974 Music
4922 Fee Waivers   4976 International Travel
4923 Housing Lottery   4977 Tour Guides / Host Programs
4929 Other Programs   4979 Health Education Programs
4930 Program Support   4981 Recruitment
4933 RA Room Charges   4982 Diversity Recruitment
4934 Harassmnt Sexual Miscond Board   4984 On Campus Recruiting
4935 Special District Fees   4985 Off-Campus Recruiting
4936 Tax Compliance Software   4986 Student Search Services
4937 Contributions   4987 Counselor Tours
4938 Taxes and Fees   4990 Inter-Dept Sales/Services
4939 Exchange rate adjustment   4992 Fringe Benefits
4940 On Campus Orientation   4994 Bad Debt Expense
4942 Student Programs   4995 Contingency
4943 Class & Charter Day   4996 Hamtrek
4944 Adirondack Adventure   4997 Wellness Programs

 

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